Directory Management

Organizing your files into directories helps you to better manage and keep track of the files you have uploaded to your account. Directories also have their own properties which further help in managing your files.

Although there are several directory management options available from the main directory listing page (sharing, move, rename, etc.), the Directory Information page is the central location for a single directory's management options.

If you would like to manipulate several directories together, do so from the Directory Listing page, using the various options available from the Navigation Toolbar. However, to work with a particular directory, you should start from the directory's information page.

To View a Directory's Information Page

1. Navigate to the directory you wish to work with.
2. Click on the manage icon, that corresponds with the directory you wish to work with.

Collaboration Properties
Collaboration properties are the properties used to keep track and manage your directories in regard to how other users are accessing the files within those directories. You can use the collaboration properties to keep track of how, when, and what was done to the directory and the files within them over time.

You may also use these properties to share your directories with other users as well as with other people who are not users in the system. To find out more about the individual collaboration properties, refer to the specific Help section of that property:

Locks
Default Logging
Sharing
Default Versioning
Comments
Subscriptions

Directory Properties
The Directory Properties section includes all of the "static" properties which are not editable by you but only change through the system. The Directory Properties also include one optionally editable property, the directory's quota(size of the storage space).

All directories in a VaultCONNECT system can have storage quotas applied and enforced. If granted permission to change the quota of a directory, you regulate how much information can be added to that directory. When an action is attempted which would cause a quota to be exceeded, the action is aborted and an error message is returned.

To change a directory's quota:

NOTE: For group workspaces there is generally no limit set. The limit will be equal to the company vault storage limit.

1. Navigate to the directory for which you wish to change quota.
2. Click on the Manage icon for the respective directory.
3. Click on the "Quota" label link within the Directory Properties section. Note that this label will only appear as a link if you have permission to change the quota of this directory. This permission can only be granted by your system administrator.
4. Determine the amount of space you would like to grant this directory. It must be less than or equal to the amount of space granted in your My Vault section. Click "OK".

Custom Properties
Custom Properties are used for creating places to hold additional information not provided by the standard file properties. To learn more about Custom Properties, refer to Custom Properties.