File Versioning

The Versioning function is a useful way to keep track of the changes made to any file.  Versioning is a useful function for any file with multiple users making changes because it allows you to see just which changes were made each time a file was saved. 

When you turn on the Versioning option for a file, the system automatically keeps a copy of each file that is updated.  If you, or another user, edits your file and saves the changes made, Versioning allows you to go "back" to the older copy before the changes were made, providing an automatic backup for overwritten files.

Versioning also includes the ability to Checkin and Checkout a file. This functionality allows you to make multiple edits to a file for which versioning is on, without saving multiple versions of that file. In this manner, you can control exactly which versions are saved in a file's history. For more information about this function, refer to Checkin and Checkout.

To turn Versioning on or off:

1. Navigate to the file for which you wish to turn on versioning.
2. Click on the Manage icon for the respective file.
3. Use the Version on/off drop-down option to turn versioning on or off.
4. Click "Back" to exit the Manage file screen.

To view an older version of a file (only applicable if versioning is On):

1. Navigate to the file for which you wish to view.
2. Click on the Manage icon for the respective file.
3. Click on the "Versions" link. The Versioning window displays each "stage" of an evolving document: Version 1, Version 2, etc.
4. Simply click on the version number in the Versioning window for the version of the file you wish to view.  Note you will only be able to view the file and will not be able to edit it.

The system also allows you to copy any version of your file, thus re-creating your file at any stage in its history at which changes were saved.

To regain an older version of a file:

1. Navigate to the file you wish to restore.
2. Click on the Manage icon for the respective file.
3. Click on the "Versions" link. The Versioning window displays each "stage" of an evolving document: Version 1, Version 2, etc.
4. Click the "Copy" icon in the Versioning window and specify a destination path for the new copy. 
5. To rename the file, simply change its name in the Destination text box and click on "Submit". The copied version now appears in the current directory listing.